Google has added a new Gemini-powered feature called Suggested Times in Google Calendar. It automatically checks the schedules of all meeting participants and recommends the best time slots. This reduces the usual back-and-forth emails when trying to fix a meeting. The feature is available only to paid Google Workspace Business and Enterprise users who have access to attendees’ calendars.
To use it, you create an event in Google Calendar and add guest emails. Then, click on Suggested Times. Gemini will show slots where everyone is free. If someone declines, it can suggest a new time and update the invite automatically.
This tool saves time by removing the need to manually check multiple calendars. It reduces long email chains and makes rescheduling easier. It also works across different calendars, not just the primary one.
The feature requires a paid Workspace account. Organizers must have permission to view attendees’ calendars. Privacy concerns have been raised, as researchers warned Gemini could be tricked into revealing private details. Google has added protections, but organizations should remain cautious.
Gemini uses advanced AI to interpret calendar data. It applies optimization logic, such as avoiding late-night meetings and balancing across time zones. Suggested times are updated in real time if schedules change. It also integrates with Gmail, Google Meet, and Workspace APIs for smooth workflows.
Large teams benefit most, especially when aligning many calendars. Global companies save time by handling time zone differences intelligently. HR and admin staff spend less effort on scheduling, and overall meeting culture improves with fewer conflicts.
Microsoft Outlook offers tools like FindTime, but Gemini’s AI is more adaptive. Calendly and similar apps focus on external scheduling, while Gemini is built directly into Workspace. Apple Calendar lacks such AI features, giving Google an edge in enterprise adoption.
Gemini could evolve into predictive scheduling, personalized preferences, and integration with apps like Slack. Voice or chat-based scheduling may also become possible.
This feature is more than convenience—it signals Google’s move toward AI-driven workplace management, where AI actively organizes time, priorities, and collaboration.